CONVERGED User Group Privacy Statement
The CONVERGED User acknowledges and respects our member’s security and privacy. To that end, the following document describes how we control you and your organization’s private information. The CONVERGED User Group Community Guidelines is also outlined below for members using the online community platform.
In our privacy statement we will outline:
- What personally identifiable information CONVERGED User Group collects.
- What personally identifiable information third parties collect through the Web site.
- What organization collects the information.
- How the CONVERGED User Group uses the information.
- With whom the CONVERGED User Group may share user information.
- What choices are available to users regarding collection, use and distribution of the information.
- What types of security procedures are in place to protect the loss, misuse or alteration of information under Your Membership’s control.
- How users can correct any inaccuracies in the information.
Please read the following document carefully, and if you have questions or concerns regarding this statement, you should first contact firstname.lastname@example.org.
- Information Collection
The CONVERGED User Group is the sole owner of the information collected on www.convergedusergroup.com. The CONVERGED User Group collects information from our users at several different points on our Web site.
In order to access all offerings through the Web site, a user must first register to become a member by completing a profile. During registration a user is required to give contact information (such as name and email address). We use this information to contact the user about services on our site for which the user has expressed interest in or based on the user profile. It is optional for the user to provide profile information, but encouraged so we can provide a more personalized experience to our members.
- User and Group Information
Other members of the CONVERGED User Group may view information you provide about yourself and your organization through Your Membership, the website platform. This information includes such items as Name, Title, and other information you provide. At any time you may adjust your privacy settings or opt out of allowing other users to view this information by emailing our team at email@example.com. Our team will transfer your Member Type to “Hidden” which will adjust your profile visibility to others, but your main profile data will remain visible internally within the CONVERGED User Group. If you wish to update these settings, please email firstname.lastname@example.org.
Partners are members of the CONVERGED User Group community and may view user profiles at www.convergedusergroup.com at any time.
- Online Community
During your use of this Web site, you may wish to participate in our online community platform managed by Your Membership at www.convergedusergroup.com. By joining and using this online community, you agree to the CONVERGED User Group Community Guidelines. Any information you provide within this area may be viewed by other members of the CONVERGED User Group community. It is encouraged that you never provide any sensitive or private information in this area. When these items are displayed for others to see, CONVERGED User Group website will display your name, title, location, and your message.
- Resources and News
During your use of this Web site, you may wish to view Resources and News information by reading, downloading, commenting, or providing files for other users. Any information you provide within this area may be viewed by other members of the CONVERGED User Group. It is encouraged that you never provide any sensitive or private information in this area.
During your use of this Web site, you may wish to register for events. When registering for events, your contact information is not shared with partners unless you choose to do so in person at the meeting.
The CONVERGED User Group reserves the right to use any photograph/video taken at any event sponsored by the CONVERGED User Group, without the expressed written permission of those included within the photography/video. CONVERGED User Group may use the photograph/video in publications or other media material produced, used, or contracted by CONVERGED User Group including and not limited to: brochures, invitations, social media, and websites. To ensure the privacy of individuals and children, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent, or legal guardian.
Communications from the Site
We store information that we collect through cookies, log files and users to create a profile of our users. A profile is stored information that we keep on individual users that details their viewing preferences. Consequently, collected information is tied to the user’s personally identifiable information to provide offers and improve the content of the site for the user. This profile is used to tailor a user's experience with the CONVERGED User Group. Profile information will only be shared with Dell Technologies for general member insights.
A cookie is a piece of data stored on the user's computer tied to information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. We only use session ID cookies. For the session ID cookie, once users close the browser, the cookie simply terminates.
- Log Files
Like most standard Web site servers, we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information, and are never given to third parties. Aggregate information may be used by the CONVERGED User Group in order to provide partners with more detailed information on our clients’ usage, and for the CONVERGED User Group to enhance our services.
All new members will receive a welcome email, and existing members will regularly receive information from the CONVERGED User Group. If you wish to update your communication settings, visit www.convergedusergroup.com. Sign in and scroll down to the “My Profile” section and click on “Manage Profile”. Under the “Account Information” section, click on “Manage Email Preferences”. A pop-up window will appear with an option to check or uncheck two boxes, General Correspondence or Group Correspondence. Click “Save Preferences” on the pop-up window to save any changes you made to your email preferences. You may also email email@example.com for assistance updating your communication settings.
- Customer Service
We communicate with users on a regular basis to provide requested services regarding issues relating to their account. We reply via email or phone, in accordance with information the user provides.
- Legal Disclaimer
Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.
- Aggregate Information (non-personally identifiable)
We share aggregated demographic information with our partners. This is not linked to any personally identifiable information.
- Third Party Intermediaries
We use an outside shipping company to ship orders. These companies do not retain, share, store or use personally identifiable information for any secondary purposes.
This Web site contains links to other sites. Please be aware that we, the CONVERGED User Group, are not responsible for the privacy practices of other such sites. We encourage our users to be aware when they leave our site to read the privacy statements of every Web site they visit that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.
This Web site takes every precaution to protect our users' information. When users submit sensitive information via the Web site, their information is protected both online and off-line.
Website information is encrypted and is protected with the best encryption software in the industry - SSL. While on a secure page, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, while users are "surfing". While we currently do not collect any of this type of information, it is possible we will provide services requiring this need in the future.
While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user information off-line. All of our users' information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Furthermore, ALL employees are kept up to date on our security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our users' information is protected. Finally, the servers that store personally identifiable information are located in a secure environment.
If users have any questions about the security at our Web site, users can send an email to firstname.lastname@example.org.
Correcting/Updating/Deleting/Deactivating Personal Information
If a user's personally identifiable information changes (such as zip code, phone, email or postal address), or if a user no longer desires our service, we provide a way to correct, update or delete/deactivate users' personally identifiable information. This can usually be done by editing your profile online at www.convergedusergroup.com and clicking “My Profile” underneath the “Manage Profile” section. You may also email email@example.com for assistance.
Notification of Changes
However, if we are going to use users' personally identifiable information in a manner different from that stated at the time of collection, we will notify users via email. Users will have a choice as to whether or not we use their information in this different manner. However, if users have opted out of all communication with the site, or deleted/deactivated their account, then they will not be contacted, nor will their personal information be used in this new manner. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our Web site notifying users of the change. In some cases where we post a notice, we will also email users, who have opted to receive communications from us, notifying them of the changes in our privacy practices.
CONVERGED User Group Community Guidelines
Respect others. Focus on the content of posts and not on the people making them. Please extend the benefit of the doubt to newer guests and members.
Respect the purpose of the community. Use the community to share successes, challenges, constructive feedback, questions, and goals instead of products or services that you provide. If you’ve found a product or service helpful, please share your experience with the group in a respectful way.
The community is not a place for solicitation or sales activity of any kind.
Use caution when discussion products. Information posted on the discussion groups and in the libraries is available for all to see, and comments are subject to libel, slander, and antitrust laws.
All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you.
Respect intellectual property. Post content that you have personally created or have permission to use and have properly attributed to the content creator.
When posting items in our collaborative environment, please indicate if the item is not amiable for reuse. It’s also advisable to contact the owner of any material if you would like to reuse it.
Discussion Group Etiquette
State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.
If you are changing your email addresses, please update your settings or contact firstname.lastname@example.org for support.